Commercial Vehicle Packets
The operator of an apportionable vehicle who operates in more than one licensing jurisdiction shall apply for apportioned registration of his/her fleet in those jurisdictions in which he/she operates and which are members of the International Registration Plan, unless he/she purchases a trip permit from a jurisdiction for each trip into the jurisdiction. A vehicle, or combination of power unit and trailer having a gross vehicle weight of 26,000 pounds or less or two axle vehicles may be apportioned at the option of the registrant. If Kentucky is the base jurisdiction for an operator of an apportionable vehicle, he shall apply for his apportioned registration in Kentucky.
“Apportionable vehicle” means any vehicle, except a recreational vehicle, vehicle displaying a restricted plate, a city pickup and delivery vehicle, a bus used in the transportation of a chartered party, or a government-owned vehicle that:
- Is used or intended for use in two or more jurisdictions that allocate or proportionally register vehicles;
- Is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property; and
- Is a power unit having a gross weight or registered gross weight in excess of 26,000 pounds;
- Is a power unit having three or more axles, regardless of weight; or
- Is used in combination and the weight of the combination exceeds 26,000 pounds gross vehicle weight.
- “Base jurisdiction” means the state where:
- The registrant has an established place of business;
- Mileage is accrued by the registrant's fleet; and
- Operational records of the fleet are maintained or can be made available for audit.
- “Established place of business” means a physical structure:
- Owned, leased, or rented by the fleet registrant;
- Designated by a street number or road location;
- Open during normal business hours;
- In which is located:
- A telephone publicly listed in the name of the registrant;
- A person conducting the fleet registrant's business; and
- The operational records of the fleet or where the records are made available for audit.
- “Fleet” means one (1) or more apportionable vehicles.
- “International registration plan” or “IRP” means a registration reciprocity agreement among the states of the United States and provinces of Canada providing for payment of license fees on the basis of total distance operated in all jurisdictions.
- “Jurisdiction” means a state, territory, or possession of the United States, the District of Columbia, or a state, province, or territory of a country.
- “Operational records” means source documents supporting miles traveled in each jurisdiction and total miles traveled such as fuel reports, trip sheets, and logs.
The applicant shall apply to the appropriate county clerk for a certificate of apportioned registration for each vehicle in the fleet and any other vehicle to be apportioned. A vehicle owned by a non-Kentucky registrant that is properly titled in a foreign jurisdiction being leased to a Kentucky based-motor carrier may be registered in the name of the Kentucky based-motor carrier with a copy of the foreign title, a copy of the lease agreement and a copy of the owner's commercial driver's license.
The following documents are required by the clerk’s office:
- Apportioned Certificate of registration from previous year
- Proof of Insurance-All insurance cards must have the insurance company’s five-digit NAIC number listed on the card. The effective date on the insurance card cannot be more than 45 days prior to the date of completing the transaction in our office.
- Must know the weight of the apportioned plate that will be issued to the vehicle
- Payment for registration and property tax fees-Bullitt County Clerk’s Office accepts Cash, Personal Check, Money Order or Certified Check. The office does accept Visa, MasterCard and Debit. However, to process using a Credit/Debit Card, an additional processing fee is charged. Contact county clerk’s office for details. Credit/Debit Cards cannot be used over the phone.
NOTE-Any further questions regarding apportioned vehicles can be answered by contacting the Motor Carriers Department at (502) 564-4540, or by visiting the IRP FAQ’s Website, http://dmc.kytc.ky.gov/irp/faqs_irp.htm.
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Vehicles that are registered and used in conjunction with a business that meets the definition of a commercial vehicle must obtain a U.S. DOT Number before said vehicle may be used. The U.S. DOT Number serves as an identifier to differentiate between companies with the same name. If the combined or actual weight of a commercial truck, load and trailer exceeds 10,001 lbs., or if the Gross Vehicle Weight Rating of the truck is 10,001 lbs. or greater, a U.S. DOT Number is required. Regardless of the actual vehicle weight, if the Gross Vehicle Weight Rating is over 10,00l lbs. a U.S. DOT Number is required. Non-commercial vehicles do not require a U.S. DOT Number even if the vehicle weight or a combination weight of the vehicle and load or trailer exceeds 10,001 lbs. or more.
You may obtain a U.S. DOT Number instantly online at http://www.dot.gov/. Just click on the About DOT tab, then click on the Business Services tab. On the Business Services page, under Motor Carrier Companies, choose DOT numbers (Fill out Form 150 online).
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“Form 2290” is the United States Department of the Treasury, Internal Revenue Service Form 2290. The requirement for this form at the time of registration or renewal is based on the declared gross weight of a vehicle. The Declared gross weight is the sum of the actual unloaded weight of the vehicle fully equipped for service, the actual unloaded weight of any trailer or semi-trailer fully equipped for service that is used in combination with the vehicle, and the weight of the maximum load carried on the vehicle and/or on any trailer or semi-trailer used in combination with the vehicle. For the purposes of the implementation of this administrative regulation only, and in accord with 26 CFR 41.6001-2(6)(2)(i) of the Code of Federal Regulations, any vehicle registered in the 44,001-55,000 pound bracket shall be determined to have a declared gross weight of 54,999 pounds. Therefore, any vehicle licensed exceeding the declared gross weight of 44,0001 lbs., requiring a license of 55,000 lbs. or greater must show proof of payment of the federal heavy vehicle use tax and that proof must be presented before any motor vehicle with a declared gross weight of vehicle and any towed unit of 55,000 pounds or more is registered in the Commonwealth of Kentucky.
The following are acceptable proofs of payment:
- A receipted copy of the Form 2290, Schedule 1 which includes tax assessment or suspension of tax liability for the date of application for vehicle registration
- A photocopy of the completed Form 2290 with Schedule 1 attached as the form was submitted to the Internal Revenue Service. The cancelled check or a photocopy of the front and back of the cancelled check showing payment to the Internal Revenue Service in accordance with the submitted Form 2290 must also be attached. The Form 2290 check must include tax assessment for the date of application for vehicle registration.
The following examples do not require proof of payment of the federal heavy vehicle use tax to register the motor vehicle:
- Application for the registration of a motor vehicle in Kentucky for the first time if the vehicle changed ownership within sixty days immediately preceding the date of application. Proof of ownership change shall be limited to the original or photocopy of the bill of sale and a copy of the manufacturer’s statement of origin or title from a foreign jurisdiction.
- Application for the transfer of vehicle ownership for a vehicle with a current, valid Kentucky registration if the vehicle changed ownership within sixty days immediately preceding the date of application. Proof of ownership change shall be limited to the original or photocopy of the bill of sale and the Kentucky title of the motor vehicle.
- Application for a change in the type of registration of a motor vehicle with a current valid registration during the same registration year providing proof of payment of the federal heavy vehicle use tax was submitted at the registration of the vehicle earlier during the registration year, i.e., the vehicle is currently registered for a declared gross weight of 55,000 pounds or greater.
A receipted copy of the Form 2290, Schedule 1 is required to be provided with the application for registration of a motor vehicle, which is exempt from the payment of the federal heavy vehicle use tax based on mileage. Applicants with a Form 2290 listing in excess of twenty-one vehicles may register up to the number of vehicles shown on the Form 2290 without matching individual vehicle identification numbers if the vehicle owner is the same as the tax payer as shown on the Form 2290. Otherwise, the vehicle identification number on the registration application and the motor vehicle must match the vehicle identification number on the Form 2290 prior to registration of the motor vehicle. Applications received during July, August or September may be accompanied by proof of payment of the tax from the tax year ending June 30 of the same year.
NOTE-For further information regarding the Form 2290 please visit the IRS Website www.irs.gov.